Chief executive officer of the society; must supervise the other officers in the execution of their duties.
presides at all meetings of the society and of the directors.
Plan and chair AGM
Submit annual report and other society related documents
Liaison with the BC Alpine, Ski hill, sponsors and other organizations interacting with the club
Longitudinal planning for the club with long term vision in mind
Work closely with fundraising lead for larger grant applications such as gaming grant to ensure completion and accuracy of grant and reporting requirements
Assist the president with their duties
carry out the duties of the president during the president's absence
Ordering merchandise, team jackets
Review and present monthly financial statements to the board
Work with bookkeeping to keep the financial records, including books of account, necessary to comply with the BC Society Act
Work closely with the bookkeeping service to ensure budget and club financial activities follow the club’s plan
Prepare an annual club budget
Supervise payroll
Review club activities to ensure revenue and expenses are within budget
Keep minutes of all meetings of the society and directors
Prepare the monthly GKHAT Chat newsletter for circulation with membership
Update the parent handbook annually
Assist with communications, working closely with communications director
Be familiar with and have custody of all records and documents of the society except those required to be kept by the treasurer
maintain the register of members to assist with submission of annual societies report
Prepare and initiate annual online registration, special events such as camps and races and work closely with the board (IT and communications) to ensure adequate communication with members throughout this process
Keep statistics about annual membership to report for grants and sponsorship
Work closely with the treasurer to ensure invoicing and revenue recovery occurs promptly
Review and update the website with registration, seasonal announcements, and calendar events information
Manage email users using Google Admin functions
Work closely with registrar to ensure registration is easily accessible on the website
Work closely with the parent liaison/secretary to ensure the parent handbook is updated annually
Ensure sponsors logos and recognition are updated and represented on our website
Plan and ensure signup of volunteers for all club events
Communicate with coaches regarding events and volunteer requirements.
Communicate effectively with families regarding volunteer opportunities and requirements for the club
Work closely with board to plan and execute club volunteer strategy and promote volunteerism
Work closely with the board for strategic fundraising long and short term planning
Plan and execute the annual GKHAT fundraising auction
Lead role in event fundraising such as raffles, silent auction and other events
Plan and promote sponsorship opportunities for the club
Work closely with the head coach and volunteer coordinator to plan race events including structure, schedule, location, equipment needs, volunteer requirements
Work with head coach to review annual race equipment needs and budget
Work closely with the ski resort to facilitate communications of grooming, assistance from the ski hill, schedules and logistics for race events
Send emails to membership regarding all club events: registration, camps, events, volunteer opportunities, fundraising auction
Communications will be drafted by the board members whose announcements are to be made and/or communications director depending on the event being announced.
Work closely with the secretary to ensure monthly GKHAT newsletters are sent to membership
Work closely with fundraising coordinator, volunteer coordinator to plan and assist with club events: socials, banquet, fundraising events and race days.
Planning and reserving locale for events, food, beverage needs and equipment, and insurance or licensing needed for events